Visitor management system
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The CavVisit visitor management system is the market-leading system for automatically handling visitors and guiding them to their hosts smoothly and securely.
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- Automatic visitor management
- A professional welcome
- A tailored experience
Visitor management system
The world's best first impression
CavVisit is the receptionist’s best friend, as reception staff can decide for themselves how different visitors should be received, which parts they want the system to handle automatically and which parts of the visitor process they want to handle themselves.
With CavVisit’s self-service kiosks, visitors can check in and register their visit themselves. QR codes are sent to the visitors’ mobile phones and work both as identification and as an access card. Using the QR code, the visitor’s identity is confirmed automatically on arrival, and the visitor is checked in by the visitor management system and then let through the nearest door, gate or speed gate.
Thanks to the built-in MS Outlook/Google Calendar pre-booking feature, the reception knows in advance which visitors are coming and how many. With the Outlook integration, all employees invite visitors automatically without needing special tools or plug-ins. Visitors receive QR codes that are used for self check-in and check-out, creating a smooth visitor experience.
When the visitor shows the QR code to a QR code reader on the visitor kiosk, a professional visitor badge is printed automatically.
A visitor management system for everyone
With CavVisit, the perfect first welcome is tailored for your visitors. However you want to receive your visitors, and whatever information you want to share with them, the CavVisit visitor management system handles it. Trust us – Sweden’s largest companies do.
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Receive visitors everywhere
PartnerSec is the right choice if you want to use secure, cloud-based visitor management systems. The visitor management system has a comprehensive range of features that cover most needs. Our systems are based on more than 100 years of combined experience of security solutions in various industries.
Visitor management system – the smart choice
CavVisit's features
PartnerSec’s visitor management system includes a range of features that are adapted to the needs of each organisation.
The best friend of the reception and the tenant
CavVisit adapts to each tenant. Each tenant gets its own little world in CavVisit, with its own integrations (Outlook, AD, Google, etc.), its own visitor badge design, its own SMS/email messages and more. The reception has a “helicopter view” and sees everything, while each tenant sees only its own information.
Integrations automate
With integrations such as MS Outlook, Google Calendar, access control systems, MS Active Directory and many more, the booking of visitors, the retrieval of hosts and the processes that guide visitors to the right place at the right time are automated.
Designed check-in kiosks
Professional invitations and reminders
Frequently asked questions about visitor management systems
A visitor management system is a complete solution for handling visitors at a company or within an organisation.
CavVisit is a digital, modular visitor management system for easy handling of visitors and guests at all types of organisations and companies. Instead of visitors signing a paper visitor book, all visitor administration takes place digitally.
CavVisit is modular and is adapted to your organisation. This makes it a cost-effective option for small, medium-sized and large companies.
Companies that break the regulation’s rules risk fines of 4% of their global turnover or up to EUR 20 million, whichever is higher.
Visitors can register their visit themselves at a self-registration kiosk. Using a keyboard, the visitor enters their name and who they are visiting, then presses a button to print a visitor badge. The kiosk supports multiple languages.
Visitors can check themselves in and out at an unmanned kiosk using a QR code on their mobile phone. The visitor badge is printed automatically at the same kiosk. The kiosk supports multiple languages.
Visitor management system
For many organisations, in many different industries, visitor management is a large and important part of everyday life. To make the visitor process as smooth as possible, most of these organisations use a visitor management system. The system aims to give visitors access to the parts of the company’s facilities that are relevant to the visit – but that is not all. With a high-quality, comprehensive visitor management system, other parts of the organisation also become significantly more efficient. Things like meeting bookings and check-ins become much easier when the system is used correctly.
One such visitor management system is CavVisit. Welcome!
The right information at the right time
The visitor management system has built-in pre-registration that ensures all visitors provide the information your organisation needs before they are given access to your office or site. Thanks to this feature, your organisation can always be sure that it has the right information about every visitor – automatically, via the visitor management system.
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The CavVisit visitor management system
CavVisit is one of the most easy-to-use and versatile visitor management systems on the market. It is easily configured to your organisation’s specific needs and is very user-friendly. This breadth means that our modular visitor management system is used by companies, organisations and associations of all sizes and in every industry. We see CavVisit’s adaptability as one of our visitor management system’s most important USPs.
In this text, we present the visitor management system in depth. Among other things, we discuss some of the most common customer groups we work with, and we present CavVisit’s various features and how to make the best use of them.
Do you want to book a free demonstration of our visitor management system?
Who uses visitor management systems?
It has been said before and it bears repeating: a good visitor management system can be absolutely crucial for companies and organisations in many different industries. That is why we at PartnerSec have developed a system that can be configured for every company and organisation. Our modular visitor management system CavVisit is used today by a wide range of companies in different industries.
Below are some of the industries in which a visitor management system is a crucial part of the business.
Professional companies
A professional first impression is extremely important for companies and organisations that receive visitors. The CavVisit visitor management system is adapted to communicate the company’s vision and message to visitors throughout their visit. Advanced graphical tools and process frameworks make it possible to create a unique experience that visitors will remember long after the visit is over. The visitor management system also ensures that visitors are informed about the rules that apply on site, including the GDPR. CavVisit is aimed at companies that want to be perceived as modern, aware and professional.
Public sector organisations
How many visits are made to municipalities, regions and government agencies every day? Few sectors are as characterised by visitor management as the public sector, so the need for visitor management systems is very high. Not only is the number of visits often considerably larger than in many other industries; there is also a stronger focus on rules and laws about who should have access to what. With CavVisit’s modular visitor management system, everyday life becomes much easier for public sector organisations. The system is adapted to the specific organisation and its needs, and is easy to use for both the organisation and its visitors.
Industry
Compliance, follow-up and efficiency are essential for every industry. Production and delivery must be fast and smooth, while the rest of the business runs seamlessly. One such part is, of course, visitor management. Industrial environments receive many different kinds of visits: customers, partners, subcontractors and others need temporary access to the company’s facilities. At the same time, there are numerous safety rules to follow regarding exactly who should have access to what. A high-quality visitor management system ensures that this process is easily managed in the right way. A visitor management system like CavVisit, quite simply!
Properties with multiple tenants – multi-tenant
CavVisit enables multi-tenant properties to fully or partly automate their reception. A reception today is different from before. Back then, the receptionist was someone who sat at the desk waiting for the next visitor. Today, the receptionist does so much more and is often responsible for large parts of the property’s other needs, in addition to being present at reception.
CavVisit lets you decide how much of the visitor process should be automated. At times when the receptionist is unavailable, you can rest assured that CavVisit takes care of visitor management automatically.
Visitor management system features
Are you considering using CavVisit in your organisation? Then you are surely curious about the visitor management system’s different features. In this section, we present the system’s functionality in more detail. If you cannot find a description of a particular feature, please contact us for a full specification.
Would you like to book a free demonstration of CavVisit?
Visitor management
CavVisit is developed to give both visitors and staff the world’s best first impression of our customer. This is the foundation of our entire business. The visitor management system we have developed aims to communicate both the company’s visual identity and its vision, every day. Our self-service kiosks make the visit smooth, both for the company and for the visitor. A QR code is sent to the visitor’s phone, which both identifies the visitor and gives them access to the company’s premises. While the visitor is smoothly given access, the company has an overview of all visits that have taken place, are taking place and are scheduled. The visitor management system reduces the need for physical contact, as it automates the entire visitor process.
Automatic check-out
QR codes are the key to a smooth visitor management system. When visitors leave, they scan their code on the way out. This means they are checked out automatically, without needing to see a receptionist to check out manually. The visitor management system is also designed to check visitors out even if they forget to do so with their QR code. The company decides for itself whether this should happen at the end of the day or whether access should be granted for a longer period.
Automatic retrieval of hosts
For companies that use the visitor management system, hosts are retrieved automatically. This is made possible by integrations such as MS Active Directory in combination with the RESTful API – the visitor management system’s integration interface. Automatic retrieval makes things much easier for organisations in a wide range of industries. The system is updated continuously, and new people are smoothly added to and removed from the system.
Multi-site and visitor management
Among our customers are organisations that in turn let premises to other companies. It is for these organisations that we have developed CavVisit multi-site. The visitor management system gives the landlord a good overview of the companies and organisations that need to be given access. In some cases, these are different physical locations (sites); in others, different premises in a multi-storey building.
For tenants and visitors
For our customer
Evacuation and assembly
Queue management and visitor management
Can't find what you are looking for?
The features mentioned above are just a selection of what the CavVisit visitor management system can be used for. The system is modular and easy to tailor to a customer’s specific needs. It is this adaptability that has helped our visitor management system become a market leader. If you cannot find exactly what you need, we recommend that you contact us. We offer a free demonstration of our visitor management system to everyone.
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Visitor management systems and the coronavirus pandemic
The coronavirus pandemic sharply reduced the number of physical meetings, and as a result the need for visitor management systems decreased during the most intensive periods. As society opens up again, organisations in every industry now realise how important an efficient visitor management system really is. Being able to give visitors temporary access smoothly, book meetings easily and have a good overview of the company’s facilities and guests can be absolutely crucial for many organisations.
At PartnerSec, we have seen a growing need for our visitor management system for many years. As the pandemic fades and people increasingly meet in person again, this need has intensified.