The Automated Reception: QR Codes, Visitor Kiosks, and Speed Gates
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A reception is different today compared to earlier times. Previously, the receptionist was a person who sat stuck in the reception area, waiting for the next visitor. Today, the receptionist is much more and often responsible for large parts of the property’s other needs, besides being present at the reception desk.
With the CavVisit visitor management system, you decide when and how much of the visitor management process should be automated.
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- Automated visitor management
- Professional encounter
- Customer-tailored experience
QR codes in the visitation process
QR codes, or Quick Response codes, have become a key component in the automated reception process. Visitors can easily scan their QR codes upon arrival, granting them immediate access and eliminating the need for paper forms and queues.
Self-service visit kiosks
Visitor kiosks are an integral part of the automated reception, offering visitors a quick and convenient check-in process. These stations can be customized to suit various business needs and provide identification and access control.
Speed gates and Smooth Access Control
Speed gates with QR code readers ensure fast and efficient access control. Visitors scan their QR codes to gain entry, reducing congestion and enhancing security at the entrance.
Innovative Visitor Processes
The automatic reception integrates the visitor process with other systems and services, including network access and digital signatures. This creates an efficient and integrated visitor experience.
Benefits for Visitors
The automation of the visitation process provides visitors with a smooth and secure arrival experience. They save time and avoid frustration by using QR codes and visitation kiosks.
Conclusion
The automatic reception with QR codes, visitation kiosks, and speed gates has redefined visitation processes and created a smoother, more secure, and efficient experience for visitors and organizations. The future looks bright for this technological advancement in the field of visitation and security.
A visitor management system for everyone
With CavVisit, the perfect first impression for your visitors is tailored. Regardless of how you want to greet your visitors or what information you want to provide them, the CavVisit visitation system handles it. Trust us. Sweden’s largest companies do.
Curious about how our visitation system can fully or partially automate your reception?
Book a free meeting! During the meeting, we’ll present the system and its wide range of modules in detail. We’ll also go through the specific needs of your organization. These will then form the basis for the proposed solution tailored to your needs. The quote is just as free as the first meeting.
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Receive visitors automatically.
The cloud-based visitation system CavVisit has a built-in rule engine where visitation processes are customized for each installation and location. Each location has its own unique rules for automatically receiving visitors.
QR codes to mobile devices
In the automated reception, we send QR codes to visitors’ mobile phones via SMS. The visitor doesn’t need a visitor badge; instead, they use their mobile phone to show the QR code to the QR code reader.
Matching the right visitors to the right floor
The automatic reception guides the visitor automatically to the right floor through integration with the elevators in the building. The QR code only works on the floors the visitor is authorized to access.
The smart choice
Automatic updates, web-based interfaces, built-in schedules, automated GDPR/NDA processes, encryption, mobile keys, and much more make PartnerSec the right choice for unmanned receptions looking to use modern security solutions.
CavVisit's features
PartnerSec’s visitation system includes a range of features tailored to the needs of each business.
QR code-based Check-in and Identification
A QR code-based check-in enables visitors to quickly and easily register upon arrival. Visitors should be able to generate or receive QR codes in advance and then scan them at a visitor kiosk or a QR code reader at the entrance. This allows for a seamless and contactless check-in process, minimizing queues and increasing efficiency.
Authorization Control and Access Management
The automatic reception should have a mechanism to ensure that only authorized visitors gain access to specific areas or buildings. This can be achieved by linking QR codes to visitors’ permissions. When the QR code is scanned, the system should automatically verify the visitor’s permissions and grant the appropriate access. This is particularly important for companies with different security levels and restrictions for various areas.
Visitor logging and security tracking
A central function is to log visitors’ activities and information. Visitor logs include the time of check-in, name, contact details, and purpose of the visit. These details are not only important for ensuring security but also for tracking and monitoring visitor patterns. If something unexpected occurs, the organization can easily trace visitors and contact them if necessary.
Customizability and Integration
The automatic reception should be customizable to fit the specific needs and requirements of the company. It should be possible to integrate the system with existing security and network infrastructures. Additionally, it should be scalable to meet future demands and technological advancements. Integration with other systems, such as network access control, can also be an important feature to provide a comprehensive solution for visitor management.
