Check out visitors via SMS

The CavVisit visitor management system includes a feature that lets hosts check out visitors who forgot to check out when they left the meeting location after the meeting ended.

After a meeting has ended, visitors often forget to check out on their way out, which means the visitor management system and its administrators believe the visitor is still on site. This creates a security problem, as the visitor list contains people whom the system and its users believe are on site when they have in fact left the premises without checking out.

With the new Check-Out-By-Host feature, the system looks for meetings whose time has expired but where the visitor has not checked out. The system then automatically sends an SMS or email to the host, saying that the meeting has ended and asking whether they want to check out their visitor. The SMS contains a link to the “Check Out Visitor by Host” web service, where the host can check out their visitor – keeping the system up to date and security intact.

The purpose of this feature is to increase security on site and ensure that those responsible always know which visitors are on the premises.